CMS PTO
Cape Girardeau Public Schools
Central Middle School,
1900 Thilenius, Cape Girardeau, MO 63701 334-6281
Bylaws
BYLAWS FOR CENTRAL MIDDLE SCHOOL PTO
ARTICLE I: NAME
The name of this organization is the Central Middle School Parent Teacher Organization (PTO)
ARTICLE II: PURPOSES
Section 1. The Purposes of the Central Middle School PTO are:
a. To promote the welfare of children and youth in home, school, community, and place
of worship.
b. To raise the standards of home life.
c. To bring into closer relation the home and the school, that parents and teachers may
cooperate intelligently in the education of children and youth.
d. To develop between educators and the general public such united efforts as will
secure for all children and youth the highest advantages in physical, mental, social,
and spiritual education.
Section 2. The organization is organized exclusively for the charitable, scientific, literary, or educational
purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or
corresponding section of any future federal tax code (hereinafter "Internal Revenue Code")
ARTICLE III: BASIC POLICIES
Section 1. The following are basic policies of the Central Middle School PTO
a. The organization shall be noncommercial, nonsectarian, and nonpartisan.
b. The organization shall work to promote the health and welfare of children and youth
and shall seek to promote collaboration between parents, schools and the community
at large.
c. No part of the net earnings of the organization shall inure to the benefit of, or be
distributable to its members, directors, trustees, officers, or other private persons
except that the organization shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distributions in
furtherance of the purposes set forth in Article II hereof.
d. Notwithstanding any other provision of these articles, the organization shall not carry on
any other activities not permitted to be carried on (i) by an organization exempt from
federal income tax under section 501(c)(3) of the Internal Revenue Code or (ii) by an
organization, contributions to which are deductible under Section 170(c)(2) of the Internal
Revenue Code.
ARTICLE IV: MEMBERSHIP AND DUES
Section 1. Membership in this local PTO shall be made available by this local PTO, without
regard to race, color, creed, or national origin.
Section 2. This local PTO shall conduct an annual enrollment of members but may admit
individuals to membership at any time. The membership year shall be August 1st through July
31st.
Section 3. Each member of this local PTO shall pay such dues to said organization as
may be determined by the organization.
Section 4. Each member of this local PTO shall pay annual dues of $5.00 to said organization.
Section 5. May enroll business members.
Section 6. Each business member of this local PTO shall pay business membership dues of $7.00, to said
organization.
ARTICLE V: OFFICERS
Section 1. Each officer shall be a member of this local PTO. No person shall hold any elective
or appointive position who is not a member in good standing of PTO.
Section 2. PTO shall fill officer positions from available Parent body first and then open officer positions to
staff.
Section 3. The officers of this local PTO shall be a president, vice president(s), secretary, treasurer, and
historian. The executives board may create positions as they are required.
Section 4. Officers shall be elected by the general membership, by ballot.
Section 5. The vote shall be conducted by ballot, a majority shall elect. When there is only one candidate
for an office, the election may be held by voice vote.
Section 6. Officers shall assume their official duties following the close of the fiscal PTO year. Officers
shall serve until their successors are elected or appointed as acting officer until elections can be
held.
Section 7. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a
majority vote of the executive board, notice of such election having been given. In case a
vacancy occurs in the office of president, the first vice president shall assume the duties of the
president and shall preside over the election.
ARTICLE VI: DUTIES OF OFFICERS
Section 1. The president shall:
a. preside al all meetings of this local PTO;
b. serve as an ex-officio member of all committees
c. coordinate the work of the officers and committees of this local PTO in order that the
purposes may be promoted
Section 2. The vice president(s) shall:
a. serve as aide(s) to the president; and perform the duties of the president in the president's
absence or inablity to serve; if more than one vice president they will preside in the order of 1st
vice president, 2nd vice president, etc.
Section 3. The secretary shall:
a. record and preserve the minutes of all meetings of the Central Middle School PTO;
b. be prepared to read the records of any previous meetings;
c. preserve all records;
d. have a current copy of the bylaws;
Section 4. The tresurer shall:
a. have custody of the funds of this local PTO;
b. maintain a full account of the funds of this local PTO;
c. make disbursements as authorized by the president, board, or this local PTO in
accordance with the budget adopted by this local PTO;
d. cause to be kept a full and accurate account of the receipts and disbursements in the
books belonging to the Central Middle School PTO;
e. provide a financial statement at each Board/Member meeting;
f. present an annual report of the financial condition of the organization;
g. be responsible for preparing or having prepared IRS forms at the proper time
h. submit the books for an audit annually and upon the resignation or removal of the
treasurer or any other authorized bank account signatory;
Section 5. The historian shall:
a. perform such duties as delegated by the president;
Section 6. All officers shall:
a. meet within 60 days of installation of office for the purpose of planning for the ensuing year.
b. perform such other duties as may be provided for by these bylaws, prescribed by the
parliamentary authority, or directed by the president and executive committee
c. turn over to the president, without delay, all records, books, and other materials
pertaining to their office, and shall return to the treasurer, without delay, all receipts
and funds pertaining to their office upon the expiration of their term or in case of
resignation.
ARTICLE VII: EXECUTIVE BOARD
Section 1. Each board member shall be a member of this local PTO. No person shall hold any
elective or appointive positions who is not a member in good standing of CMS PTO
Section 2. The members of the board shall be:
a. Elected officers;
b. Parent Liaison, Principal, and Assistant Principal.
Section 3. The affairs of the Central Middle School PTO shall be managed by the executive board in the
intervals between PTO general membership meetings. Duties of the board shall be to;
a. carry out such business as may be referred to it by the membership of the PTO;
b. create standing and special committees;
c. approve the plan of work presented by committee chairmen;
d. present a report at the regular general membership meetings of this local PTO;
e. prepare and submit an annual budget to PTO general membership for adoption;
f. approve payment of rountine bills and money requests
g. select an auditor or an auditing committee to audit the treasuer's accounts
h. to perform any duty or create any procedures deemed necessary to maintain the proper
function of the organization.
Section 4. Regular meetings of the board shall be held on a date(s) selected by the Executive Board.
Section 5. Special meetings of the board may be called by the president or when requested by majority
members.
Section 6. If any member of the board shall at any time cease to meet the qualifications or fulfill the duties of
the position, that person may be removed from the board by a resolution adopted by the executive
board.
Section 7. Upon the expiration of the term of office, or when individuals cease to hold the position that
entitles them to be a member of the board, they shall automatically cease to be a member of the
board and shall be relieved of all duties and responsibilites incident to such membership. All
records, books and other materials pertaining to the position shall be turned over to the president
and all funds pertaining to the position shall be returned to the treasurer within fourteen days.
ARTICLE VIII: COMMITTEES
Section 1. Committees will be created by the President or Executive Board as needed.
Section 2. The chair of each committee shall present an action plan to the executive board for approval. No
committee work shall be undertaken without the consent of the board.
Section 3. The president shall be a member ex officio of all committees. The president shall be notified of all
committee meetings.
Section 4. Committees are formed to provide a specific service for no longer than the fiscal school year.
Section 5. The finance commitee shall annually review the financial position of the organization and be
responsible for recommending management of funds to the PTO board. The current Treasurer will be
the Chairperson of the finance committee. At the discretion of the Board, a general ledger review
may be preformed every three (3) years by an accounting firm.
ARTICLE IX: GENRAL MEMBERSHIP (UNIT) MEETINGS
Section 1. In general membership meetings the right to offer motions, make nominations, speak in debate,
and vote, shall be limited to members of this association whose dues are paid.
Section 2. Meetings of the general membership of the PTO shall be held as announced by the Executive
Board. Executive board should try to give Five days notice to the membership of any change of
date.
Section 3. Special meetings of this local PTO may be called by the president or by a majority of the board
five days notice having been given.
Section 4. Members present at a duty called meeting shall constitute a quorum.
ARTICLE X: FISCAL YEAR
The fiscal year of the Central Middle School PTO shall begin on August 1 and end on the following July 31st
ARTICLE XI: PARLIMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Central
Middle School PTO in all cases in which they are applicable and in which they are not in conflict with these
bylaws.
ARTICLE XII: AMENDMENTS
These bylaws may be amended by the executive board at any time and submitted at a general membership
meeting of the Central Middle School PTO for adoption.